The Alien Legacy Section I Name, Membership, Costumes
1 – Name The Aliens Legacy. (aka the Colonial Marines: The Aliens Legacy)
2 – Mission The Aliens Legacy is an international costuming and prop collecting club dedicated to the Alien movie franchise. The Aliens Legacy promotes interest in the Alien universe and facilitates the use of costumed characters at events and appearances. The overall mission is to promote a sense of community for fans of the Alien movies.
3 - Membership requirements
The Aliens Legacy is an inclusive, equal-opportunity, non-discriminatory club. Membership is open to persons 18 years or older All members must register an account on the official webforum. Members must apply for a serial number from the registrar of the Colonial Marines.
4 - Definitions.
4.1Active - Members must reply to the yearly roll call to remain active.
Active members are allowed to sign up for as many events as they please and may run for elected office and vote in club elections.
4.2 In-active - Members will have their status changed to inactive if they fail to respond to the yearly roll call. Members who are listed as inactive will need to contact the Colonial Sergeant at Arms to have their status re-activated before attending any events. Inactive members may not run or vote in elections.
Any member who has been in-active for 3 consecutive years or more, must re apply for membership.
4.3 - Good standing - All members are considered in good standing if they are not banned, currently serving a suspension, or going through a disciplinary hearing.
4.4 - Event(s) - Commonly referred to as drops, conventions, or other similar function, an event is defined as a gathering where the club is participating in a costumed capacity.
5 - Costume standards
5.1 Costume requirements - The Aliens Legacy as a group, recognize that people may not have access to certain items, or have limited budgets, but still want to be part of the group. There is no minimum costume standard for those applying to be in the group - all fans of the franchise are welcome - but if you wish to come to events in costume, we strongly request having something that is recognizably from the Alien universe.
5.2 - Special ops costume standards
There are times when a specific costume standard may be instituted. These occasions are known as “Special Ops”, and include events such as meet and greets, or Corporate Events (promotional work for Fox, etc).
Costume standards for those participating in these events will vary, and are to be determined by the organizer of the event. Please bear in mind that if a specific costume standard exists for any event, it exists for a reason, and as such these standards are non-negotiable.
Special Ops may be singular (one-off) or recurring events. Costume standards applied to a Special Op are valid for that specific instance only. Members may be required to provide the organizer of the event with a picture of their completed costume. Members will be given any specifics that may require adjustments to their costumes prior to the selection process. The organizer will give clear instructions to the Aliens Legacy on what level of standards they are going by.
Section II : Club organization, Colonial Administration, Merchandise, Elections
6 - Colonial Administration.
The Aliens Legacy will have 5 members, who are elected to the position for a term of (1) year. These 5 members will be in charge of overall club. Their positions are as following:
6.1 - Commanding Officer of the AL (AKA CO) - The top officer and president of the club. Responsible for the overall operation of the club which may include serve as a point of contact for official club business, serving on club level disciplinary hearings, and delegating tasks to administrative staff.
6.2 - Executive Officer of the AL (AKA XO) - The second in command and vice president of the club. The XO assists the CO in operations of the club. The XO may be required to act as CO in the absence of the CO. The XO will also serve on club level disciplinary hearings. The XO will oversee club elections.
6.3. - Sergeant at Arms of the AL (AKA SGTA) - The SgtA interprets and enforces club rules. All levels of discipline shall be overseen by the SgtA. The SgtA will be in charge of the yearly roll call of active members.
6.4 - Registrar of the Aliens Legacy - Will be in charge of recording member accounts, issuing serial numbers in a timely fashion and recording any drop ribbon achievements. The registrar will assist the XO in running the elections.
6.5 - Technical support Officer (AKA TSO)- The TSO will be in charge of maintaining any and all forums and websites used by the Aliens Legacy. The TSO can pick an administrative staff to assist them with this task.
Colonial Administration is tasked with dealing with all issues which could affect the club on an international level. Any changes to the charter will be conducted by the Colonial Administration. (see section 10 for further information) A member may hold any office, but not multiple at the same time. There are no term limits who how long members can hold their respective office.
7 - Club Organization The Aliens Legacy will be broken down into the following designations:
7.1 Division- A geographical region which can include several states, provinces, or countries depending on membership. As of 2018, the following are recognized divisions.
United States Colonial Marines (USCM) - All members within the boundaries of the United States.
United Kingdom Colonial Marines. (UKCM) - All members within the boundaries of the United Kingdom.
United Americas Colonial Marines. (UACM) - All members within the boundaries of Canada
Australian Colonial Marines (AUCM) - All members within the boundaries of Australia and New Zealand.
German Colonial Marines. (GERCM) - All members within the boundaries of Germany.
Members who do not live within a region who has an active division, will be attached to the closest recognized division.
Division leadership is made up of the CO and XO. The CO and XO shall be voted on a yearly basis by members of their division. (See section 6 - administration for definitions and duties) A division shall be formed at the discretion of Colonial Administration. A division will be the default organization if no battalion operates within the geographical area. A division shall be in charge of coordinating any events within their geographical region. A division will also record all events membership attends for yearly roll call. (see 9.3 for further information)
7.2 Battalions - A geographical region within a division. A battalion may be organized by a state/ provincial borders or geographical location. A battalion may also be referred to as a ship. The following are recognized battalions:
USCM - USS Columbia -> Washington state and Oregon USS Colorado -> Colorado, Wyoming, and Idaho USS TERRAPIN -> Maryland USS Blackhawk -> Illinois, Indiana, Michigan, and Wisconsin USS Fremont -> California.
UKCM Hadrian’s Wall -Scotland and Carlisle Homers Heroes - The Bucketheads- The Freebooters-
UACM UAS Borealis - Western Canada UAS Macdonald - Eastern Canada
AUCM HMAS - Endeavour - Australia HMNZS - New Zealand
GERCM Von Hagen - Germany
Battalions will be formed when a geographical location has more than 5 active members or at the discretion of Colonial Administration. All Battalions must have a CO, XO. (See section 6 - administration for definitions and duties) Battalion officers shall be voted in or appointed by battalion members as they see fit. Each ship is required to attend 2 events per calendar year.
All battalions must use a ship as their name. Ships used in the movies; IE Sulaco, Nostromo, etc, are not allowed for official battalion names.
A battalion can be in charge of coordinating events within their region. Any events shall be recorded and forwarded to division leadership.
7.2.1 Decommission of a battalion - If a battalion falls below the minimum of 5 active members, or the ship fails to complete (2) events per calendar year for two back to back years, the Colonial Administration will decommission the ship. The members who are assigned to that ship will be re-assigned to a division level status. A ship may regain it’s battalion status if they have more than 5 active members.
7.3 Squads - A group of members within a battalion. A squad maybe organized by city or region. A squad may also be organized by costume type. Squads have no leadership positions. 8- Club Merchandise/ branding, Social Media
8.1 Club merchandise - Club merchandise will be made available through the base PX forum. All rules of the PX forum will apply to any merchandise sales. Club merchandise will only be available to active members who are in good standing. Members should be reminded of their countries copyright laws before producing any merchandise. The Aliens Legacy will not be held responsible if a member breaks copyright laws. All club merchandise must be approved by the Colonial Administration prior to production runs.
8.1 - Division/ Battalion merchandise- Divisions/ battalions are allowed and encouraged to make their own merchandise. Availability to members shall be at the discretion of division or battalion command officers.
8.2 - Club branding - All clubs must adhere to the club branding for business cards, table banners, or social media. Club branding is determined by the Colonial Administration. Colonial Administration may contact membership for any changes to club images, banner, etc and should seek out input from members.
8.3 Social media accounts- Social media is a valuable tool for connecting with members, potential members, and civilians. Club forums, social media accounts: The Colonial administration will be in charge of all social media accounts and forums pertaining to a club level. All official accounts will be clearly designated as such. Division/ battalion social media accounts: Division and/or battalion command staff will be in charge of all accounts pertaining to their appropriate level. Divisions/ battalions are free to decide which forms they use, but must follow club branding rules when they apply. (see 8.2 for further information)
9 - Elections, eligibility/ roll call
9.1 Elections - shall be held yearly for club officers. Battalion officers shall be voted or appointed by battalion members as they see fit. Division and Colonial Administration shall be elected. Elections will be held during the month of August, with voting ending by the end of the month. Incoming officers will be announced at the yearly Aliens Legacy dinner. The voting process will be done as a blind vote and the majority will be determined the winner in any vote. Division elections will be held concurrently to Colonial Administration elections. Elections will be held on the Aliens Legacy forum.
9.2 Eligibility- All active members who are in good standing with the club are allowed to vote and hold office. All members must be nominated by another member who is in good standing. A member must have been an active member for at least 1 year prior to being nominated. A member may only be nominated for one position Colonial Administration. Each member is allowed 1 vote for each officer position. (Colonial and division level)
9.3 Yearly roll call - Will be held in July of each year to determine members status. Members will include events attended and any drop ship ribbon achievements. Members will have the entire month of July to respond to the yearly roll call.
10- Charter changes
Changes to the Aliens Legacy Charter will be made on a need be basis. Any active member, who is in good standing, may forward a proposed change to the Colonial Administration to be taken in for consideration.
The Colonial Administration will discuss proposed changes and vote on the change. Once ratified, members will be able to view the changes to the charter.
Section III Chain of Command, Standing orders, Disciplinary hearings
11 - Chain of Command
The chain of command is crucial to the smooth running of The Aliens Legacy. The chain of command will involve information being fed up the chain, and orders being sent down the chain. The Chain of command is as following.
1.Colonial Administration | 2.Division Leadership | 3.Battalion Command
All discipline and problems within the group are strongly suggested to be resolved at the battalion level first before being forwarded up the chain of command.
12 - Standing orders
The standing orders are a set definitions and rules membership is required to adhere too.
12.1 Code of Conduct - Members are required to act professional at all times while in public. Members are to refrain from any actions, opinions, or conduct that could reflect negatively on the Aliens Legacy.
12.2 Weapons -Generally, the public cannot tell the difference between fictional weapons and real ones. Moreover, the majority of the prop weapons used in Aliens were either existing weapons (VP-70, SA-80), or heavily based on one (Pulse Rifle, Smartgun). Because of this, it's strongly advised that you treat your weapon as if it was real… because local Law Enforcement most certainly will. Avoid placing your finger on the trigger, do not carry as if ready to fire, and most importantly, NEVER point your prop at any individual unless you are asked to do so or the circumstances make it reasonably obvious that you are not doing anything threatening. Use your common sense, and when in doubt, err on the side of caution.
All weapons will be peace bonded at the request of convention or organizer staff. NO EXCEPTIONS.
If you don't want the peace bond to appear in photographs, cover it, but do not remove it. This is especially important, as refusal to comply with convention policies regarding prop weapons can result in expulsion from the event.
12.3 Major Offences
Violence or threats of violence against fellow members. Physically striking a member, or civilian, with the intent to cause bodily harm or without cause. Threatening harm against the person or property of an individual via phone/ voice mail, forum, electronic social media or in writing. (Threats must be direct and unmistakable to the average person) Theft and/or embezzlement. Stealing of anyone’s property while at an event, member or civilian. Embezzling of any monies designated for club uses. (IE donations, table funds, etc) Sexual crimes. Crimes that require a member to be a registered sex offender in their home country. If a prospective member is a registered sex offender prior to their application, they will not be allowed membership. Sexual harassment - The unwanted sexual advances or obscene remarks towards a member. Carrying of functioning firearms while in costume.
12.4 Lessor Offences Conduct Unbecoming of a Colonial Marine - Alien Legacy members are required to treat fellow members, civilians, event sponsors, etc with common sense and respect. Inappropriate behavior that might result in disciplinary action include, but not limited to: Harassment of fellow members. Abuse or misuse of club forums or social media Inappropriate behavior during events. Extreme intoxication during events. Speaking on behalf of the Aliens Legacy when not authorized. Failure to follow posting rules for the PX forum. Failure or removal of peace bonding after being required to by an event or organizer.
13 Discipline and disciplinary hearings
13.1 Discipline- All discipline files must be recorded by the SgtA.
Discipline may include, but is not limited to the following: Probation - a warning for members to change their behavior. Suspension - Members are suspended from attending events and posting on the forum or club groups. Banning - reserved for major offenses, or repeat offenders. Members will be court marshalled and not allowed to participate in any capacity as a member of the Aliens Legacy. Members will have their forum privileges removed. Banned members may not re-apply. Bans will not be overturned. 13.2 Disciplinary hearings, lesser offenses- Any member who violates a standing order of a lesser offense is allowed to have a disciplinary hearing. Any member may file a written complaint. Complaints must be given to the division CO. All complaints will be forwarded to the appropriate battalion, if applicable. The battalion/ division where the member is associated with shall conduct the investigation.
The hearing panel will be made up of the division CO, battalion CO and XO where the member reports to. If the member does not belong to a battalion, the hearing panel will consist of the division CO, XO, and AL Sergeant at Arms. The hearing panel shall conduct the investigation, get both sides of the story, and interview possible witnesses.
At the conclusion of the hearing, the CO will inform the member of their verdict, confirmed or unfounded, and discipline will be issued. (see 12.1 for types) The hearing will be considered closed.
For first offenses, members may receive the following discipline Six month probation One year probation Six month suspension
For second offenses or if the member is on active probation, One year probation Six month suspension One year suspension Banning
Members may contest their discipline to Colonial Administration. All closed cases will be recorded by the Sergeant at Arms of the AL.
13.3 Disciplinary hearings of major offenses - Any member who violates a standing order of major offense, or has 2 prior confirmed verdicts, shall have a disciplinary hearing. The CO, XO, and Sergeant at arms of colonial administration shall conduct the investigation, get both sides of the story, and interview possible witnesses. The CO, XO and Sergeant at Arms of the AL shall vote on the verdict.
At the conclusion of the hearing, the CO will inform the member of their verdict, confirmed or unfounded, and discipline will be issued. Discipline shall include the following options
One year suspension Banning.
If a member who was found confirmed of a major offense and received a suspension and has another disciplinary hearing of another major offense, will be banned pending the outcome of the new hearing.
13.4 Conflicts of interest - If a complaint is filed against a member who serves on the division or colonial administration, that member will refrain from serving on the disciplinary hearing and a substitute shall be used.
Example: a complaint against the USCM CO is filed. Since USCM CO would conduct the investigation, they shall remove themself from the hearing panel and another CO from a different division would step in.
If a member of a disciplinary hearing feels they have a conflict of interest with a person who had a complaint filed against them, they will removed themselves from the investigation and a member from a different division will take their place. Section IV Misc
14 - Awards
The Aliens Legacy shall issue awards for achievement, merit, and dedication to the club.
14.1 - Drop ribbons - Drop ribbons are awards given to members who complete achievements within the Aliens legacy over a calendar year. For descriptions of awards, please refer to the Forum.
14.2 Most Valuable Marine of the Aliens Legacy award (MVM) - Yearly award given to a member, who throughout the previous year, has shown a dedicated to the Aliens Legacy through their service, organizing events, or improving the overall club functions.
The MVM will be chosen by a committee of former recipients and all members who are in good standing, are eligible for the award. The award will be given out at the yearly Aliens Legacy dinner.
14.3 Aliens Legacy Gold award (ALG) - An award which is given to anyone; be it member, cast and crew of the original films, civilian, who has had a lasting effect on the Aliens universe.
The ALG will be chosen by a closed committee of members.
_________________ PFC Mike Rizzuto MVM USS Blackhawk 3rd Batt 12th Regt
|