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 Post subject: The Aliens Legacy Charter
PostPosted: Thu Sep 20, 2018 11:15 pm 
Expendable
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Location: chicagoland
Service Number: A05/TQ0.0.52155E1
Country: United States
Greetings all,

Over the past month, several members within each club have gotten together to re-structure our fan group. Taking in several suggestions, we have penned the new charter. There will be no major changes to costume clearance or any requirements to make members attend events, after all we still consider ourselves a costume AND prop club. We are asking membership to read over the charter and are asking for any constructive critiques. This thread will remain open for 2 weeks for members to post questions, or suggest edits to the charter. On 10/05/18, we will lock the thread and suggestions will be added to the charter. Once the final draft is ready, we will implement the new charter for the club.

Some concerns before looking over the charter,

1. Costume clearance will not change. Our guiding principle is that everyone is welcome to join, regardless of ability.
2. Members will not have a set number of events to attend each year.
3. the forum staff will remain the same for the time being.

thank you,

Mike

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 Post subject: Re: The Aliens Legacy Charter
PostPosted: Thu Sep 20, 2018 11:15 pm 
Expendable
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Location: chicagoland
Service Number: A05/TQ0.0.52155E1
Country: United States
The Alien Legacy

Section I Name, Membership, Costumes

1 – Name
The Aliens Legacy. (aka the Colonial Marines: The Aliens Legacy)

2 – Mission
The Aliens Legacy is an international costuming and prop collecting club dedicated to the Alien movie franchise. The Aliens Legacy promotes interest in the Alien universe and facilitates the use of costumed characters at events and appearances. The overall mission is to promote a sense of community for fans of the Alien movies.

3 - Membership requirements

The Aliens Legacy is an inclusive, equal-opportunity, non-discriminatory club. Membership is open to persons 18 years or older
All members must register an account on the official webforum.
Members must apply for a serial number from the registrar of the Colonial Marines.

4 - Definitions.

4.1Active - Members must reply to the yearly roll call to remain active.

Active members are allowed to sign up for as many events as they please and may run for elected office and vote in club elections.

4.2 In-active - Members will have their status changed to inactive if they fail to respond to the yearly roll call. Members who are listed as inactive will need to contact the Colonial Sergeant at Arms to have their status re-activated before attending any events. Inactive members may not run or vote in elections.

Any member who has been in-active for 3 consecutive years or more, must re apply for membership.

4.3 - Good standing - All members are considered in good standing if they are not banned, currently serving a suspension, or going through a disciplinary hearing.

4.4 - Event(s) - Commonly referred to as drops, conventions, or other similar function, an event is defined as a gathering where the club is participating in a costumed capacity.


5 - Costume standards

5.1 Costume requirements - The Aliens Legacy as a group, recognize that people may not have access to certain items, or have limited budgets, but still want to be part of the group. There is no minimum costume standard for those applying to be in the group - all fans of the franchise are welcome - but if you wish to come to events in costume, we strongly request having something that is recognizably from the Alien universe.


5.2 - Special ops costume standards

There are times when a specific costume standard may be instituted. These occasions are known as “Special Ops”, and include events such as meet and greets, or Corporate Events (promotional work for Fox, etc).

Costume standards for those participating in these events will vary, and are to be determined by the organizer of the event. Please bear in mind that if a specific costume standard exists for any event, it exists for a reason, and as such these standards are non-negotiable.

Special Ops may be singular (one-off) or recurring events. Costume standards applied to a Special Op are valid for that specific instance only. Members may be required to provide the organizer of the event with a picture of their completed costume. Members will be given any specifics that may require adjustments to their costumes prior to the selection process. The organizer will give clear instructions to the Aliens Legacy on what level of standards they are going by.


Section II : Club organization, Colonial Administration, Merchandise, Elections

6 - Colonial Administration.

The Aliens Legacy will have 5 members, who are elected to the position for a term of (1) year. These 5 members will be in charge of overall club. Their positions are as following:

6.1 - Commanding Officer of the AL (AKA CO) - The top officer and president of the club. Responsible for the overall operation of the club which may include serve as a point of contact for official club business, serving on club level disciplinary hearings, and delegating tasks to administrative staff.

6.2 - Executive Officer of the AL (AKA XO) - The second in command and vice president of the club. The XO assists the CO in operations of the club. The XO may be required to act as CO in the absence of the CO. The XO will also serve on club level disciplinary hearings. The XO will oversee club elections.

6.3. - Sergeant at Arms of the AL (AKA SGTA) - The SgtA interprets and enforces club rules. All levels of discipline shall be overseen by the SgtA. The SgtA will be in charge of the yearly roll call of active members.

6.4 - Registrar of the Aliens Legacy - Will be in charge of recording member accounts, issuing serial numbers in a timely fashion and recording any drop ribbon achievements. The registrar will assist the XO in running the elections.

6.5 - Technical support Officer (AKA TSO)- The TSO will be in charge of maintaining any and all forums and websites used by the Aliens Legacy. The TSO can pick an administrative staff to assist them with this task.

Colonial Administration is tasked with dealing with all issues which could affect the club on an international level. Any changes to the charter will be conducted by the Colonial Administration. (see section 10 for further information) A member may hold any office, but not multiple at the same time. There are no term limits who how long members can hold their respective office.

7 - Club Organization
The Aliens Legacy will be broken down into the following designations:

7.1 Division- A geographical region which can include several states, provinces, or countries depending on membership. As of 2018, the following are recognized divisions.

United States Colonial Marines (USCM) - All members within the boundaries of the United States.

United Kingdom Colonial Marines. (UKCM) - All members within the boundaries of the United Kingdom.

United Americas Colonial Marines. (UACM) - All members within the boundaries of Canada

Australian Colonial Marines (AUCM) - All members within the boundaries of Australia and New Zealand.

German Colonial Marines. (GERCM) - All members within the boundaries of Germany.

Members who do not live within a region who has an active division, will be attached to the closest recognized division.

Division leadership is made up of the CO and XO. The CO and XO shall be voted on a yearly basis by members of their division. (See section 6 - administration for definitions and duties) A division shall be formed at the discretion of Colonial Administration. A division will be the default organization if no battalion operates within the geographical area. A division shall be in charge of coordinating any events within their geographical region. A division will also record all events membership attends for yearly roll call. (see 9.3 for further information)


7.2 Battalions - A geographical region within a division. A battalion may be organized by a state/ provincial borders or geographical location. A battalion may also be referred to as a ship. The following are recognized battalions:


USCM -
USS Columbia -> Washington state and Oregon
USS Colorado -> Colorado, Wyoming, and Idaho
USS TERRAPIN -> Maryland
USS Blackhawk -> Illinois, Indiana, Michigan, and Wisconsin
USS Fremont -> California.

UKCM
Hadrian’s Wall -Scotland and Carlisle
Homers Heroes -
The Bucketheads-
The Freebooters-

UACM
UAS Borealis - Western Canada
UAS Macdonald - Eastern Canada

AUCM
HMAS - Endeavour - Australia
HMNZS - New Zealand

GERCM
Von Hagen - Germany

Battalions will be formed when a geographical location has more than 5 active members or at the discretion of Colonial Administration. All Battalions must have a CO, XO. (See section 6 - administration for definitions and duties) Battalion officers shall be voted in or appointed by battalion members as they see fit. Each ship is required to attend 2 events per calendar year.

All battalions must use a ship as their name. Ships used in the movies; IE Sulaco, Nostromo, etc, are not allowed for official battalion names.

A battalion can be in charge of coordinating events within their region. Any events shall be recorded and forwarded to division leadership.

7.2.1 Decommission of a battalion - If a battalion falls below the minimum of 5 active members, or the ship fails to complete (2) events per calendar year for two back to back years, the Colonial Administration will decommission the ship. The members who are assigned to that ship will be re-assigned to a division level status. A ship may regain it’s battalion status if they have more than 5 active members.

7.3 Squads - A group of members within a battalion. A squad maybe organized by city or region. A squad may also be organized by costume type. Squads have no leadership positions.

8- Club Merchandise/ branding, Social Media

8.1 Club merchandise - Club merchandise will be made available through the base PX forum. All rules of the PX forum will apply to any merchandise sales. Club merchandise will only be available to active members who are in good standing. Members should be reminded of their countries copyright laws before producing any merchandise. The Aliens Legacy will not be held responsible if a member breaks copyright laws. All club merchandise must be approved by the Colonial Administration prior to production runs.

8.1 - Division/ Battalion merchandise- Divisions/ battalions are allowed and encouraged to make their own merchandise. Availability to members shall be at the discretion of division or battalion command officers.

8.2 - Club branding - All clubs must adhere to the club branding for business cards, table banners, or social media. Club branding is determined by the Colonial Administration. Colonial Administration may contact membership for any changes to club images, banner, etc and should seek out input from members.

8.3 Social media accounts- Social media is a valuable tool for connecting with members, potential members, and civilians.
Club forums, social media accounts: The Colonial administration will be in charge of all social media accounts and forums pertaining to a club level. All official accounts will be clearly designated as such.
Division/ battalion social media accounts: Division and/or battalion command staff will be in charge of all accounts pertaining to their appropriate level. Divisions/ battalions are free to decide which forms they use, but must follow club branding rules when they apply. (see 8.2 for further information)

9 - Elections, eligibility/ roll call

9.1 Elections - shall be held yearly for club officers. Battalion officers shall be voted or appointed by battalion members as they see fit. Division and Colonial Administration shall be elected. Elections will be held during the month of August, with voting ending by the end of the month. Incoming officers will be announced at the yearly Aliens Legacy dinner. The voting process will be done as a blind vote and the majority will be determined the winner in any vote. Division elections will be held concurrently to Colonial Administration elections. Elections will be held on the Aliens Legacy forum.

9.2 Eligibility- All active members who are in good standing with the club are allowed to vote and hold office. All members must be nominated by another member who is in good standing. A member must have been an active member for at least 1 year prior to being nominated. A member may only be nominated for one position Colonial Administration. Each member is allowed 1 vote for each officer position. (Colonial and division level)

9.3 Yearly roll call - Will be held in July of each year to determine members status. Members will include events attended and any drop ship ribbon achievements. Members will have the entire month of July to respond to the yearly roll call.



10- Charter changes

Changes to the Aliens Legacy Charter will be made on a need be basis. Any active member, who is in good standing, may forward a proposed change to the Colonial Administration to be taken in for consideration.

The Colonial Administration will discuss proposed changes and vote on the change. Once ratified, members will be able to view the changes to the charter.


Section III Chain of Command, Standing orders, Disciplinary hearings

11 - Chain of Command

The chain of command is crucial to the smooth running of The Aliens Legacy. The chain of command will involve information being fed up the chain, and orders being sent down the chain.
The Chain of command is as following.

1.Colonial Administration
|
2.Division Leadership
|
3.Battalion Command

All discipline and problems within the group are strongly suggested to be resolved at the battalion level first before being forwarded up the chain of command.

12 - Standing orders

The standing orders are a set definitions and rules membership is required to adhere too.

12.1 Code of Conduct - Members are required to act professional at all times while in public. Members are to refrain from any actions, opinions, or conduct that could reflect negatively on the Aliens Legacy.

12.2 Weapons -Generally, the public cannot tell the difference between fictional weapons and real ones. Moreover, the majority of the prop weapons used in Aliens were either existing weapons (VP-70, SA-80), or heavily based on one (Pulse Rifle, Smartgun). Because of this, it's strongly advised that you treat your weapon as if it was real… because local Law Enforcement most certainly will. Avoid placing your finger on the trigger, do not carry as if ready to fire, and most importantly, NEVER point your prop at any individual unless you are asked to do so or the circumstances make it reasonably obvious that you are not doing anything threatening. Use your common sense, and when in doubt, err on the side of caution.

All weapons will be peace bonded at the request of convention or organizer staff. NO EXCEPTIONS.

If you don't want the peace bond to appear in photographs, cover it, but do not remove it. This is especially important, as refusal to comply with convention policies regarding prop weapons can result in expulsion from the event.

12.3 Major Offences

Violence or threats of violence against fellow members. Physically striking a member, or civilian, with the intent to cause bodily harm or without cause. Threatening harm against the person or property of an individual via phone/ voice mail, forum, electronic social media or in writing. (Threats must be direct and unmistakable to the average person)
Theft and/or embezzlement. Stealing of anyone’s property while at an event, member or civilian. Embezzling of any monies designated for club uses. (IE donations, table funds, etc)
Sexual crimes. Crimes that require a member to be a registered sex offender in their home country. If a prospective member is a registered sex offender prior to their application, they will not be allowed membership.
Sexual harassment - The unwanted sexual advances or obscene remarks towards a member.
Carrying of functioning firearms while in costume.

12.4 Lessor Offences
Conduct Unbecoming of a Colonial Marine - Alien Legacy members are required to treat fellow members, civilians, event sponsors, etc with common sense and respect. Inappropriate behavior that might result in disciplinary action include, but not limited to:
Harassment of fellow members.
Abuse or misuse of club forums or social media
Inappropriate behavior during events.
Extreme intoxication during events.
Speaking on behalf of the Aliens Legacy when not authorized.
Failure to follow posting rules for the PX forum.
Failure or removal of peace bonding after being required to by an event or organizer.

13 Discipline and disciplinary hearings

13.1 Discipline- All discipline files must be recorded by the SgtA.

Discipline may include, but is not limited to the following:
Probation - a warning for members to change their behavior.
Suspension - Members are suspended from attending events and posting on the forum or club groups.
Banning - reserved for major offenses, or repeat offenders. Members will be court marshalled and not allowed to participate in any capacity as a member of the Aliens Legacy. Members will have their forum privileges removed. Banned members may not re-apply. Bans will not be overturned.

13.2 Disciplinary hearings, lesser offenses- Any member who violates a standing order of a lesser offense is allowed to have a disciplinary hearing. Any member may file a written complaint. Complaints must be given to the division CO. All complaints will be forwarded to the appropriate battalion, if applicable. The battalion/ division where the member is associated with shall conduct the investigation.

The hearing panel will be made up of the division CO, battalion CO and XO where the member reports to. If the member does not belong to a battalion, the hearing panel will consist of the division CO, XO, and AL Sergeant at Arms. The hearing panel shall conduct the investigation, get both sides of the story, and interview possible witnesses.

At the conclusion of the hearing, the CO will inform the member of their verdict, confirmed or unfounded, and discipline will be issued. (see 12.1 for types) The hearing will be considered closed.

For first offenses, members may receive the following discipline
Six month probation
One year probation
Six month suspension

For second offenses or if the member is on active probation,
One year probation
Six month suspension
One year suspension
Banning

Members may contest their discipline to Colonial Administration. All closed cases will be recorded by the Sergeant at Arms of the AL.

13.3 Disciplinary hearings of major offenses - Any member who violates a standing order of major offense, or has 2 prior confirmed verdicts, shall have a disciplinary hearing. The CO, XO, and Sergeant at arms of colonial administration shall conduct the investigation, get both sides of the story, and interview possible witnesses. The CO, XO and Sergeant at Arms of the AL shall vote on the verdict.

At the conclusion of the hearing, the CO will inform the member of their verdict, confirmed or unfounded, and discipline will be issued. Discipline shall include the following options

One year suspension
Banning.

If a member who was found confirmed of a major offense and received a suspension and has another disciplinary hearing of another major offense, will be banned pending the outcome of the new hearing.

13.4 Conflicts of interest - If a complaint is filed against a member who serves on the division or colonial administration, that member will refrain from serving on the disciplinary hearing and a substitute shall be used.

Example: a complaint against the USCM CO is filed. Since USCM CO would conduct the investigation, they shall remove themself from the hearing panel and another CO from a different division would step in.

If a member of a disciplinary hearing feels they have a conflict of interest with a person who had a complaint filed against them, they will removed themselves from the investigation and a member from a different division will take their place.
Section IV Misc

14 - Awards

The Aliens Legacy shall issue awards for achievement, merit, and dedication to the club.

14.1 - Drop ribbons - Drop ribbons are awards given to members who complete achievements within the Aliens legacy over a calendar year. For descriptions of awards, please refer to the Forum.

14.2 Most Valuable Marine of the Aliens Legacy award (MVM) - Yearly award given to a member, who throughout the previous year, has shown a dedicated to the Aliens Legacy through their service, organizing events, or improving the overall club functions.

The MVM will be chosen by a committee of former recipients and all members who are in good standing, are eligible for the award. The award will be given out at the yearly Aliens Legacy dinner.

14.3 Aliens Legacy Gold award (ALG) - An award which is given to anyone; be it member, cast and crew of the original films, civilian, who has had a lasting effect on the Aliens universe.

The ALG will be chosen by a closed committee of members.

_________________
PFC Mike Rizzuto MVM
USS Blackhawk
3rd Batt 12th Regt


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 Post subject:
PostPosted: Fri Sep 21, 2018 2:36 pm 
Sgt. Munkey
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Location: Acworth, GA
Service Number: A35/TQ9.0.13706E5
Country: United States
I like it! You've spent a lot of time working on this Mike, so well done and thank you.

Yeah, there's going be challenges that the Charter can't anticipate, but we can always change it when we come to those bridges

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 Post subject:
PostPosted: Fri Sep 21, 2018 3:05 pm 
Mad Cat
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Service Number: AO3/TQ6.0.79749E8
Country: United States
Just so I have this clear...

If I happen to be a member of this board and I want to go to....say...a convention that some other AL members will be attending and I want to hang out with said members, I have to be a member of this club to do so?

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 Post subject: Re:
PostPosted: Fri Sep 21, 2018 6:15 pm 
Sgt. Munkey
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Location: Acworth, GA
Service Number: A35/TQ9.0.13706E5
Country: United States
Dropshipbob wrote:
Just so I have this clear...

If I happen to be a member of this board and I want to go to....say...a convention that some other AL members will be attending and I want to hang out with said members, I have to be a member of this club to do so?


Where are you seeing that?

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 Post subject:
PostPosted: Fri Sep 21, 2018 6:15 pm 
'Nuff said.
User avatar

Location: Tuscaloosa, Alabama
Service Number: A08/TQ0.0.12146E1
Country: United States
What about charities? I know I do obstacle races and donate to St Jude. I also want to start having donations at the fan table. This was not done in the past due to it being expressed a financial officer/treasurer would be needed. I have seen countless other fan groups here in the states do it and I know it is being done in other countries. This is something I really want and extremely disappointed it was not done in the past.

Thanks!

Greg

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CPL A08/TQ0.0.12146E1
UKCM
SMMFD
Newell, Greg A
Gman
Alabama - USA
Still using phrasing.
The greatest trick the devil ever pulled was convincing the world he doesn't exist.
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 Post subject: Re:
PostPosted: Fri Sep 21, 2018 6:35 pm 
Sgt. Munkey
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Location: Acworth, GA
Service Number: A35/TQ9.0.13706E5
Country: United States
gman666 wrote:
What about charities? I know I do obstacle races and donate to St Jude. I also want to start having donations at the fan table. This was not done in the past due to it being expressed a financial officer/treasurer would be needed. I have seen countless other fan groups here in the states do it and I know it is being done in other countries. This is something I really want and extremely disappointed it was not done in the past.

Thanks!

Greg


You mean a charity for the Aliens Legacy as a whole? That would limit the group to a worldwide charity. Would it change every year or just stick to the same one?

Also, the organizational side of it would be mind bending, as each country has it's own regulations about setting up fundraising groups. Like you pointed out, would mean creating various positions in the Aliens Legacy, and honestly, the group simply doesn't have the manpower and discipline for that yet.

As for a charity for the whole USCM, again, run into similar problems. I looked into it three years and it seemed like a mountain of paperwork to register as a 501c, would mean the group jumping through a lot of hurdles, which we just don't have the man power or discipline for.

Saying that though, I agree with you, doing stuff for charity is great, hell, it's how I got into costuming/cosplay doing stuff for the Exewing Fundraisers.

I think the local ships, Maryland, Chicago , you etc should have no issue doing the Warrior Dash and other events, or hooking up with local charities and arrange to do collections for them.

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 Post subject: Re: The Aliens Legacy Charter
PostPosted: Fri Sep 21, 2018 6:46 pm 
'Nuff said.
User avatar

Location: Tuscaloosa, Alabama
Service Number: A08/TQ0.0.12146E1
Country: United States
No as I stated to you in the past I want to do fund raising at the table. It does not matter which charity. I know I donate to St Jude cause I have family members who have benefitted from their services. That is why I am putting it out to the community as I have already heard your response. You have stated the whole paperwork thing over and over yet I see other groups do it. I saw the Star Wars Collectors Group of Atlanta do it at the last con. It does not have to be the same charity for the community. So what is the official statement. Again this is not a question to you but the group.


Thanks!

Greg

_________________
CPL A08/TQ0.0.12146E1
UKCM
SMMFD
Newell, Greg A
Gman
Alabama - USA
Still using phrasing.
The greatest trick the devil ever pulled was convincing the world he doesn't exist.
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 Post subject: Re: The Aliens Legacy Charter
PostPosted: Fri Sep 21, 2018 6:57 pm 
Sgt. Munkey
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Location: Acworth, GA
Service Number: A35/TQ9.0.13706E5
Country: United States
gman666 wrote:
No as I stated to you in the past I want to do fund raising at the table. It does not matter which charity. I know I donate to St Jude cause I have family members who have benefitted from their services. That is why I am putting it out to the community as I have already heard your response. You have stated the whole paperwork thing over and over yet I see other groups do it. I saw the Star Wars Collectors Group of Atlanta do it at the last con. It does not have to be the same charity for the community. So what is the official statement. Again this is not a question to you but the group.


Thanks!

Greg


My answer was for everyone, to explain why the AL and USCM hasn't gone down a charity fundraising group route in the past.

Never heard you talk about collections at the table (assuming you mean DCon? We can't because DCon raise money for their own nominated charity AFAIK), and think I might have mentioned charities and paperwork once, so not sure what you are talking about.

As for the Official Statement, that will come from Mike.

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 Post subject: Re:
PostPosted: Fri Sep 21, 2018 8:20 pm 
Expendable
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Location: chicagoland
Service Number: A05/TQ0.0.52155E1
Country: United States
gman666 wrote:
What about charities? I know I do obstacle races and donate to St Jude. I also want to start having donations at the fan table. This was not done in the past due to it being expressed a financial officer/treasurer would be needed. I have seen countless other fan groups here in the states do it and I know it is being done in other countries. This is something I really want and extremely disappointed it was not done in the past.

Thanks!

Greg

The only mention of it is if you are taking donations and not actually giving them to who you say you are. I think this can be accomplished between the colonial admin and division leadership agreeing on what charities, if any, we donate too.

As far as dragoncon, they will not allow us to gather donations, even for their recognized charities.

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 Post subject: Re:
PostPosted: Fri Sep 21, 2018 8:21 pm 
Expendable
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Location: chicagoland
Service Number: A05/TQ0.0.52155E1
Country: United States
Dropshipbob wrote:
Just so I have this clear...

If I happen to be a member of this board and I want to go to....say...a convention that some other AL members will be attending and I want to hang out with said members, I have to be a member of this club to do so?

no

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 Post subject: Re: Re:
PostPosted: Fri Sep 21, 2018 10:23 pm 
'Nuff said.
User avatar

Location: Tuscaloosa, Alabama
Service Number: A08/TQ0.0.12146E1
Country: United States
hunterkiller86 wrote:
gman666 wrote:
What about charities? I know I do obstacle races and donate to St Jude. I also want to start having donations at the fan table. This was not done in the past due to it being expressed a financial officer/treasurer would be needed. I have seen countless other fan groups here in the states do it and I know it is being done in other countries. This is something I really want and extremely disappointed it was not done in the past.

Thanks!

Greg

The only mention of it is if you are taking donations and not actually giving them to who you say you are. I think this can be accomplished between the colonial admin and division leadership agreeing on what charities, if any, we donate too.

As far as dragoncon, they will not allow us to gather donations, even for their recognized charities.


Mike thanks for the reply. I was talking about conventions that allow donations as I have known for years DragonCon was a no no. I have already done the work with some charities in the past and know the requirements. Just wanted to make sure it was on the up and up with the community. Like I said it is better to ask in advance and get the details instead of asking for forgiveness after the fact acting ignorant when it comes to cons. Like most places it takes forever to get a good reputation but one second to ruin it taking forever, if possible, to repair. I think this will be big as for getting the Aliens Legacy name out there. As with everything else all things will be posted publicly as to what charity and how much. Hope to get the shooting booth up and going by the end of the year. In the meantime it will be a lock box at the fan table. Looks like the photo backdrop is back up. Talked with the company today.

Thanks!

Greg

_________________
CPL A08/TQ0.0.12146E1
UKCM
SMMFD
Newell, Greg A
Gman
Alabama - USA
Still using phrasing.
The greatest trick the devil ever pulled was convincing the world he doesn't exist.
http://facebook.com/666gman


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 Post subject: Re: Re:
PostPosted: Sat Sep 22, 2018 1:26 pm 

Country: United States
Mantroon wrote:
gman666 wrote:
What about charities? I know I do obstacle races and donate to St Jude. I also want to start having donations at the fan table. This was not done in the past due to it being expressed a financial officer/treasurer would be needed. I have seen countless other fan groups here in the states do it and I know it is being done in other countries. This is something I really want and extremely disappointed it was not done in the past.

Thanks!

Greg


You mean a charity for the Aliens Legacy as a whole? That would limit the group to a worldwide charity. Would it change every year or just stick to the same one?

Also, the organizational side of it would be mind bending, as each country has it's own regulations about setting up fundraising groups. Like you pointed out, would mean creating various positions in the Aliens Legacy, and honestly, the group simply doesn't have the manpower and discipline for that yet.

As for a charity for the whole USCM, again, run into similar problems. I looked into it three years and it seemed like a mountain of paperwork to register as a 501c, would mean the group jumping through a lot of hurdles, which we just don't have the man power or discipline for.

Saying that though, I agree with you, doing stuff for charity is great, hell, it's how I got into costuming/cosplay doing stuff for the Exewing Fundraisers.

I think the local ships, Maryland, Chicago , you etc should have no issue doing the Warrior Dash and other events, or hooking up with local charities and arrange to do collections for them.


Lookup the East Tennessee Foundation. They manage non profits and allow the non profit to raise funds and do their thing. I would agree and say that non-profit designation is a bit of a bad idea for the group. We are better off doing fund raisers for individual charities on a case by case basis. For me it would be split between the Wounded Warrior Project and Foster Care organizations as the event determines the charity for donation really.

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 Post subject: Re: The Aliens Legacy Charter
PostPosted: Sat Sep 22, 2018 1:28 pm 

Country: United States
What are the details on the roll call and the active membership? Is that activity on the forums, or checking in on drop threads after attending an event at least once a year?

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 Post subject: Re: The Aliens Legacy Charter
PostPosted: Sat Sep 22, 2018 9:14 pm 
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knoxvilles_joker wrote:
What are the details on the roll call and the active membership? Is that activity on the forums, or checking in on drop threads after attending an event at least once a year?

In july, the registrar will take emails from all members which will indicate how many events they atrended the past year.

Your question made me think of an idea though. Maybe we post an after event thread which the battalions record who all showed up for said event. Greg had mentioned to me something like that once

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 Post subject: Re: The Aliens Legacy Charter
PostPosted: Sun Sep 23, 2018 6:14 pm 

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hunterkiller86 wrote:
knoxvilles_joker wrote:
What are the details on the roll call and the active membership? Is that activity on the forums, or checking in on drop threads after attending an event at least once a year?

In july, the registrar will take emails from all members which will indicate how many events they atrended the past year.

Your question made me think of an idea though. Maybe we post an after event thread which the battalions record who all showed up for said event. Greg had mentioned to me something like that once


As long as I have a steady income I will be doing at least one event a year.

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 Post subject: Re: The Aliens Legacy Charter
PostPosted: Sun Sep 23, 2018 9:14 pm 
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Well that is the thing, there is no requirement for a member to attend a minimum of events a year. All a member has to do is reply to the yearly roll call to remain active. This was done because we have several members who are part of the community who like the prop side of the club and we dont want to exclude them in any way

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 Post subject:
PostPosted: Sun Sep 23, 2018 11:16 pm 
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Thats a well thought out proposal!
I do see a few issues though as far as the UKCM goes... The UKCM is our costuming group, the AL is the forum that we use. We have our own leadership, and our own rules regarding elections, battalion organisation, events and attendance, charities etc, and a lot of them go completely against what you have written above.

How do we get around that?

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 Post subject:
PostPosted: Sun Sep 23, 2018 11:17 pm 
Pint of AB negative please
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Regards elections and who is elected, if this goes ahead then the ability to have a recall needs to be in place, also there needs to be at least 3 people ensuring rules are followed

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 Post subject: Re:
PostPosted: Sun Sep 23, 2018 11:31 pm 
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skapunkninja wrote:
Thats a well thought out proposal!
I do see a few issues though as far as the UKCM goes... The UKCM is our costuming group, the AL is the forum that we use. We have our own leadership, and our own rules regarding elections, battalion organisation, events and attendance, charities etc, and a lot of them go completely against what you have written above.

How do we get around that?

we can incorporate your rules into the proposed charter. i didn't notice any glaring differences by looking at the threads in the UK sub forum. but the idea is this is for everyone to have their say on the charter and we buff out the differences.

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 Post subject: Re:
PostPosted: Sun Sep 23, 2018 11:33 pm 
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nocternus wrote:
Regards elections and who is elected, if this goes ahead then the ability to have a recall needs to be in place
good spot, we will add something.

nocternus wrote:
also there needs to be at least 3 people ensuring rules are followed

the admin has 5 people, and each division has their own leadership to determine rules are being followed.

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 Post subject:
PostPosted: Sun Sep 23, 2018 11:44 pm 
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Absolutely! I for one think a little more structure can only be a good thing. That goes for all the group's! And good job on taking steps to get us there.

I'm sure a few of the other guys will pop up and give there input. There's a few things that I have issue with for now though. One being the disbanding of any inactive battalions. UKCM battalions are set in stone, and wont be changed regardless of numbers/drop counts.
The other was the disciplinary procedures. Unless it's something that has happened on the forum, then we have our own process and it will be dealt with by ourselves

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 Post subject: Re:
PostPosted: Mon Sep 24, 2018 12:00 am 
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skapunkninja wrote:
One being the disbanding of any inactive battalions. UKCM battalions are set in stone, and wont be changed regardless of numbers/drop counts.

the thought behind this was people popping up, making a battalion, then not doing anything with it. maybe i was looking at this problem from a US perspective. i know our members are very fluid and aside from a few battalions, go AWOL a lot. i know all of your battalions are very well represented, so i never see this being an issue for you guys.

skapunkninja wrote:
The other was the disciplinary procedures. Unless it's something that has happened on the forum, then we have our own process and it will be dealt with by ourselves

the idea behind discipline is this. If it effects a division, the division handles it. if it effects the group on a global scale, the colonial admin steps in. example,

a member of yours does something against section 12.4 lesser offences. it would be handled by the UKCM since it effects the UKCM.

if a member of yours takes collections for a charity on behalf of the Aliens Legacy and steals the money, where all members are effected, then colonial administration would step in and deal with it. the idea is all discipline should be handled on the division / battalion level first and only should reach the colonial admin if the member is a repeat offender, does something that would affect the group as a whole, or if they feel their discipline was not handled objectively.

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 Post subject: Re: The Aliens Legacy Charter
PostPosted: Mon Sep 24, 2018 12:04 am 
'Nuff said.
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Location: Tuscaloosa, Alabama
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My suggestion would be to limit the number of members of a geographic location from being on the Colonial Administration to prevent anyone from feeling it is "stacked" in any direction. There are 5 divisions so maybe one from each or only a couple from each. That way the majority is not skewed one way or the other. Just an idea.

Thanks!

Greg

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 Post subject:
PostPosted: Mon Sep 24, 2018 12:10 am 
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Thanks for clearing that up.
I do think that a global costuming group is a good thing. All the small groups United under one banner!
I am going to stand firm though in that any matters concerning the UKCM and any decisions that need to be made regarding us, are made solely by us and not by an AL ruling body.

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